Owners & Administrators
Bring revenue, enrollment, capacity, staffing, attendance, incidents, and today’s exceptions into one operating view. Permissions and location assignment decide how much of that view each administrator holds.
One application, every role
The same application, shaped by role and permission.
Navigation, actions, and data access adapt to each person’s role, location, group, household, and relationship. This is one application with role-aware perspectives - not a set of separate products your organization has to keep in sync.
Perspectives
Three views into one source of truth.
Owners, coaches, staff, guardians, and athletes all work from the same records. What changes between them is the perspective: which screens appear, which actions are permitted, and which data is in scope.
Coaches & Staff
Open the day with today’s classes, assigned groups, attendance, skills, schedules, and hours already in context. Front-desk and administrative staff work in the same application, with the screens their permissions allow.
Guardians & Families
Follow every child’s schedule, messages, payments, forms, absences, makeups, and progress with one login. Household seats and child-specific grants keep access accurate for how the family actually works.
How it adapts
Role-aware is built in, not a menu setting.
Reef shapes each person’s perspective from a few concrete things. Change them and the experience changes with them - inside the same application, on the same records.
- Role templates plus per-user overrides
- About 30 individual permissions
- Location assignment across operational screens
- Assigned-group roster and attendance tiers
- Guardian household seats, full or view-only
- Child-specific grants for guardians outside the household
Administrator · all assigned locations
Operational screens follow the active location scope
✓ In scope
Coach · assigned groups only
Roster and attendance limited to their groups
→ Group tier
Front desk · one location
Enrollment and documents, no finance permissions
→ Location tier
Guardian · household seat
Their children, with full-action or view-only rights
→ Household seat
No valid seat, grant, or permission
The record is not shown
✕ No access
Illustration of how one screen looks to different people. Not customer data.
Athletes
Athlete progress lives inside the family experience.
Reef is honest about this one: athletes follow their skills, attendance, competition records, and milestones through the family experience built around them, rather than a separate athlete sign-in.
When a coach records a pass-off with a note, that progress appears where the family already looks - the same records, seen from the household’s perspective. Because it is one application, nothing has to be copied from a coaching tool into something families can read.
Bring every role into the same current.
See how Reef can fit your programs, locations, staff, and families.